- By Joshua Marshall, product manager at fire safety supplier, CheckFire
A summer of major sport, including the FIFA World Cup, will see fan zones, large-scale public screenings, and hospitality pop-ups appear across the UK. For hospitality operators and event organisers, these events represent a complex fire safety challenge.
Understanding the legal framework
Organisers hosting a fan zone or outdoor screening have obligations under the Regulatory Reform (Fire Safety) Order 2005 (RRFSO). The legislation requires a designated ‘responsible person’ to oversee fire safety duties, and on large sites, there may be more than one person assigned. Responsibilities include ensuring a thorough fire risk assessment is conducted and that appropriate fire safety equipment is installed and regularly maintained and serviced, as well as communicating clear evacuation procedures to staff and attendees.
Key hazards in fan zone environments
Fan zones and outdoor screenings share many of the fire risks associated with festivals – large LED screens, broadcast equipment, and temporary power setups draw heavy electrical loads, often in proximity to bars, catering units, and crowds. Gas appliances and fryers in hospitality areas also introduce Class F cooking oil risks, while temporary wiring, marquees, and signage can contribute to fire risks. The fire risk assessment should identify each hazard so that the appropriate fire extinguisher can be assigned accordingly.
Lithium-ion and portable power risks
Lithium-ion battery-powered devices – including speakers, vapes, e-bikes, and portable power banks and systems used to run equipment or stage set-ups – are a growing concern. If damaged, lithium-ion batteries can fail rapidly and burn intensely in a phenomenon called thermal runaway. These fires now have their own international classification – Class L – introduced through the revised BS ISO 3941:2026, reflecting the distinct risks they present. Understanding these hazards and having a response plan in place is essential before any event goes ahead.
Tailored equipment and forward planning
Fire risk assessments inform equipment choice. CO2 fire extinguishers suit electrical areas, such as AV and screening desks, while wet chemical fire extinguishers are appropriate for catering zones. For noisy fan zones, a wireless site alarm system ensures alerts are heard across the site. Meanwhile, mobile fire safety trolleys and flat-pack stands allow equipment to be deployed and repositioned as the site evolves.
With the right preparation, organisers can deliver a summer of safe and memorable fan experiences.
